Management – Defined
Recently there has been an intense media focus on
corporate compliance and the management of key corporate and
fiscal records. This is what records management is all about…the
activity needed to ensure that documents are kept for the
time required and then archived or destroyed in accordance
with an organization’s policies. These policies are
established by the needs of the business or by government/industry
regulations. Despite the increased attention in recent months
and years, the need for records management has been well established
Made Easy with VHA’s Electronic Manager
Until recently, companies have worked hard to protect their
documents, contracts and legal folders, drawings and other
critical information assets. However, at the same time, many
have taken the importance of Records Management for granted,
and have relied on only the most basic methods of storage,
such as file folders, filing cabinets, and off-site storage
the environment is quickly changing. Records Management has
become an urgent priority due to numerous highly publicized
corporate mishaps, resulting in new and updated government
and industry regulations. These new requirements are mandatory
for organizations ranging from large Fortune 500 companies
to individual traders, and provide a legal framework for how
documents must be stored and for how long.
sheer number and complexity of new regulatory requirements
that organizations are forced to deal with is mind boggling.
In the U.S., the Sarbanes-Oxley Act requires public companies
to document all correspondence, transactions, policies, and
procedures that impact their financial models and controls.
They must also retain this information for audit purposes
and potential legal investigations. Also in the U.S., the
Department of Defense (DOD) is required to comply with DOD
regulation 5015.2 that baselines the functional requirements
for mandatory and non-mandatory features required for record
find themselves needing a way to cope with and control the
escalating use of electronic documents, e-mails and the Internet.
Knowing who has a document, who can view, modify or copy it,
and what they can do with it, has pushed the requirement for
Records Management onto the priority list of an increasing
number of organizations.
are now realizing that a properly implemented and enforced
Records Management solution cannot only reduce the significant
risks of non-compliance, but can also help to increase operational
efficiencies across the enterprise and lower the cost of doing
compliance is made easy through the use of VHA’s Electronic
Manager (EM) software. EM allows you to quickly
set up the needed file management with controls tailored to
your business, corporate and/or regulatory environment. As
documents are ready to be archived, EM
seamlessly passes those documents into the certified records
management software. These archived records provide:
at a very affordable cost.
of documents in a secure storage area.
to retrieve documents quickly.
for the time required.
to destroy or otherwise dispose of the records as required
by your organization.
invite you to accept the VHA
48-Hour Challenge, and let us demonstrate
to you how quickly you can mirror your existing processes
in an automated structure, improve your efficiencies and
reduce your costs. Or, for an immediate demonstration
of our product, go to our online