Document Management - Quick Facts
	VHA’s Electronic Manager (EM) allows you to retrieve, share, track, edit and distribute documents electronically.
	EM enables you to manage your documents easily and securely.
	EM provides a means of bringing organization to a business’s unstructured data and allowing that data to be stored and retrieved by users, as needed.

	EM provides a "Workflow" feature which helps eliminatebottlenecks and streamlines information used and disseminated throughout a work process and/or project.

Document Management (DM)

Document Management – Defined
Document management is "the process of retrieving, sharing, tracking, revising, and distributing documents and the information they contain.” Documents are considered anything that can be stored electronically, i.e., memos, letters, e-mail messages, reports, forms, recordings, drawings, photographs, presentations, scanned documents; or snap shots of output from structured data.

Electronic Manager (EM) Supports Your Document Management Solution.

Managing Documents
VHA believes that in order to improve your business processes, managing your documents must be user-simple. Your document management solution should require that a user be able to easily manage and store files in a secure fashion and also be able to quickly retrieve those files for editing or sharing with other users. Unfortunately, in most companies or organizations, files and other important information are frequently out of reach on a user’s computer or in some unknown location in a file cabinet. The loss or corruption of vital business information is extremely costly to recreate. Additionally, companies are vulnerable if an employee leaves the organization, or if data is not properly backed up. Our Electronic Manager tool answers all these document management requirements and it does so within a flexible, easy to learn and user-friendly interface.

Unstructured Data
According to a study done by the Gartner Group, 85 percent of the information generated by organizations today is considered "unstructured" data. Unstructured data can consist of all types of documents, files and/or information which can be stored electronically, and can be understood and interpreted by a person, but not necessarily by a computer, i.e. memos, letters, e-mail messages, reports, forms, recordings, drawings, photographs, presentations, scanned documents; or snap shots of output from structured data. VHA’s Electronic Manager (EM) addresses document management requirements with a means of bringing organization to a business’s unstructured data and facilitating processes, via ad hoc workflows, where human interaction is key. Additionally, our automation helps eliminate bottle necks through the use of our Workflow feature and provides a secure environment enabling authorized access to structure and unstructured information for all users, as required by your organization.